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Postgraduate Education and Training Regulation

DOKUZ EYLUL UNIVERSITY POSTGRADUATE EDUCATION AND TRAINING REGULATION

            Objective and Scope

            ARTICLE 1 – (1) This regulation regulates the postgraduate education and training programmes, consisting of  master’s, Ph. D and proficiency in art, carried out at  Dokuz Eylul University.

            Basis

            ARTICLE 2 – (1) This regulation has been prepared based upon the Directorate of Higher Education Board Postgraduate Education and Training Regulation no. 29690 published on the official gazette on April 20, 2016.

            Definitions

            ARTICLE 3 – (1) The terms mentioned in this Regulation mean:

  1. ECTS: European Credit Transfer System
  2. ALES: Academic Personnel and Postgraduate Education Entrance Exam
  3. Department: The department that has been defined for and has educational programme in the related institute in Article 5 of the Organization and Proceeding of Postgraduate Education Institutes Regulation published in the Official Gazette numbered 17976 dated 3/3/1983,
  4.  The head of the department: The head defined for the department in the Article 5 of the Organization and Proceedings of Postgraduate Education Institiutes Regulation,
  5. Advisor: Academic member assigned by the Board of Directors in order to guide the students registered to the institute during their education and thesis process,
  6. DEDAM: Dokuz Eylul University Language Research and Teaching Center
  7. Institute: The institutes related to Dokuz Eylül University
  8. Board of the Institute: The board of the related institute
  9. Administrative Board of the Institute: The administrative board of the related institute,
  10. Plagiarism: Presenting someone else’s ideas, methods, data or works partially or completely as one’s own without any scientific reference,
  11. Principal: Thge principal of the related institute
  12. Student: The student registered to the related institute for postgraduate education,
  13. Student work-load: The time spent for the education-training activities as well as classes such as workshops, clinical study, homework, presentation, examination, work place education,
  14. ÖSYM: Measurement, Selection, Student Placement Centre,
  15. Senate: The senate of Dokuz Eylül University,
  16. TÖMER: Ankara University Turkish and Foreign Languages Application and Research Center
  17. TUS: Examination for specialty at medicine
  18. Area of Specialization Class: The class opened for the thesis study carried out by the related academic members
  19. University: Dokuz Eylul University
  20. YDS: Foreign Language Exam
  21. YÖK: Higher Education Council   

PART TWO

Postgraduate Programmes

            General Principles

            ARTICLE 4 – (1) Postgraduate programmes can be carried out as non-thesis and with thesis programmes. The recommendation of the department and the decision of the board of the institute and the Senate determine at which department and how these programmes will be carried out in copmliance with the principles identified by YÖK.

            (2) Transfer between programmes with thesis and non-thesis programmes is possible with decision of the administrative board of the institute upon recommendation of the department.  Grade point average threshold can also be required in addition to the recommendation of the department and the decision of the administrative board of the institute. Completion of the extra credits for those who transfer to non-thesis programmes and preparing a thesis for students transfering to the programmes with thesis is required.

            (3)Upon the decision of  the Higher Education Council, in the higher education institutions, distance education programmes in which training programmes are planned and implemented based on information and communication technologies can be opened, without any obligation for academic members and students to be present in the same place. Fields of study for which distance educations programmes can be opened, classes to be given via distance education, credit loads and ECTS credit amounts, preperation of class materials, implementation of exams, protocols signed between universities for this aim, and other points related to distance education are determined by the Higher Education Council.

            Application and admission

            ARTICLE 6 -  (1) In order to apply to a postgraduate programme, applicants are required to have an undergraduate degree, to get 55 ALES points from the point type of the programme to be applied to, or an equivalent point determined by the Senate from GRE or GMAT. ALES point is not required for application to Faculty of Fine Arts or Conservatory.

            (2) It is decided by the Senate whether ALES point is required for the application to non-thesis programmes upon recommendation of institutes. The points mentioned in term 1 are required for the Non-thesis Programmes for which getting ALES point is compulsory.

            (3) Administrative Board of the Institute regulates the procedures related to evaluation of applications and determination of jury members and examination dates, and which evaluation procedures including written exams, interviews, essays, aptitude-proficiency tests, portfolio analysing and so on are to be considered for evaluation of students taking account of the opinion of the head of the department. Students who apply to programmes carried out in a foreign language are evaluated in that language. An applicant is supposed to get minumum 65 out of 100 points from this evaluation in order to be considered successful.

            (4) Applicants are placed to the programmes according to the predetermined quota by starting with the highest achievement points determined through adding 50% of ALES to the total of 25% of undergraduate degree gpa and 25% of evaluation point they get. In the case of any equality the applicant with the highest undergarduate degree gpa has priority.

            (5)  Applicants are placed to the programmes that do not require ALES score in accordance with the predetermined quota by starting with the highest achievement points determined through adding 50 % of undergraduate degree gpa and 50% of evaluation point they get. In the case of any equality the applicant with the highest undergarduate degree gpa has priority.

            (6) a) It is obligatory for applicants of master’s programmes to get at least 55 from the proficiency exams carried out by Dokuz Eylul University Faculty of Theology and School of Foreign Languages or minumum 50 points from official language exams or equivalent of that from any international foreign language proficiency tests whose equivalence is acknowledged.

            b) Proficiency test scores have to be obtained in the language of the programme which is completely or partly carried out in a foreign language, however, in the event that the language of the programme is the native language of an applicant, getting proficieny score in another language identified in term (a) is imperative.

            c) Proficiency test scores may not be required for student admission to the programmes carried out in Turkish due to their nature with the decision of concerned board of institute and approval of the Senate.

                  Master Programme with Thesis

                 ARTICLE 6 – (1)  Master Programme with thesis enables the students to gain skills to access, assess and interpret the information gathered by conducting scientific research methods.

                  (2)  This program includes at least seven courses on condition that they are not less than twenty one credits, a seminar course(s) and a thesis study.   Couse(s) on specialized field, seminar course(s) and the thesis study have no credits and considered as successful or unsuccessful. Student work load needed within one semester is 30 ECTS and the total student work load needed for completion of the programme is 120 ECTS.

                  (3)  The student is obliged to register his/her term thesis study and course on specialized field determined by his/her supervisor starting from beginning of the semester following appointment of thesis supervisor.

                  (4) The student may elect maximum two of the courses to be taken from courses of the undergraduate programme on condition that they were not taken during undergraduate education and these courses shall be considered master course load and credits. The student must success courses of the undergraduate programme with credit under the provisions of this Regulation.  Which courses shall be considered master credit is determined in the course registration form by the supervisor.

                  (5) Two elective courses at maximum may be chosen to be counted as master's course load among the courses of other department/ art major, institution affliated to the University or other higher education institutions  upon the suggestion of the supervisor of the student and the head of department of institute and the confirmation of the administrative board of the institute. Courses which will be taken from other higher education institutions shall not be available in the University's programmes. The total credits of courses taken to be counted as master's course load shall not exceed 50 % of the total credits of courses required to be taken for completion of the programme.

                  (6)  Master programme with thesis can be conducted as the second postgraduate programme.

                Period

                ARTICLE 7 – (1)  Period to complete master programme with thesis is four semesters starting from the semester following the completion of the courses regardless of taking into account whether the student has been registered in the programme each semester or not. Period of scientific preparation and/or  foreign language preparation is not included in this period and maximum period to complete master programme with thesis is six semesters.

                 (2)  After four semesters, the students who can not complete courses with credit and seminar course included in the programme successfully or who can not fullfill success requirements/criterion determined by the University; who are unsuccessful in his/her thesis study or who have not taken thesis defence are expelled from the University.

                 (3)  The students having fulfilled all requirements including ECTS stated in this Regulation can complete master programme with thesis in three semesters at least.

                  Assignment of Thesis Supervisor

                 ARTICLE 8 – (1)  Head of department/art major of institution assigns a thesis supervisor for each student among the faculty members in the department until the end of the first semester at the latest and suggests thesis topic determined by the student and his/her supervisor to the institute until the end of the second semester at the latest. Thesis supervisor and thesis topic are confirmed with the resolution of administrative board of the institute.

                  (2)  Thesis supervisors are assigned among the faculty members in the department. If there is no available faculty member having the requirements determined by the University, administrative board of the institution may assign other lecturer from other higher education institution as a thesis supervisor. The second supervisor who will be assigned in case that thesis study requires more than one supervisor may include lecturers having at least ph.d degree outside the University. The supervisor determines which courses will be taken and deals with course registration procedures, however, the head of the department/art major carries out these procedures until the supervisor is assigned.

                 (3)  Thesis supervisor may be changed with the assent of head of department/ art major and the resolution of administrative board upon the student's or supervisor's reasoned application to the head of department/ art major.

                 Conclusion of master thesis

                 ARTICLE 9 – (1)  The student completing his/her education in master programme with thesis is obliged to write the thesis in the form as specified under thesis writing instruction of the University and defend the thesis in front of committee.

                   (2)  The students enrolled in master programme in art major may present an art application as a thesis and defend the thesis/ application report which will be prepared in the form as speficied under thesis writing instruction determined by administrative board of institution in front of committee.

                   (3)  The student submits his/her completed thesis to the supervisor before defending his/her master thesis and with correction if the correction was needed. The supervisor submits the thesis to the institute with an attachment indicating that the thesis is defendable. The institute submits report of plagiarism detection software related to the thesis to the supervisor and jury members. If there appears data including real plagiarism detection in the report, it is sent to thesis administrative board of institution with its reasons to be decided. Basis and procedures related to plagiarism report is determined by administrative board of institution.

                    (4)  The jury for master thesis is assigned upon the suggestion of the head of department of the related institute and approval of the administrative board of the institute. The jury is composed of three or five faculty members consisting of student’s advisor and at least one from another higher education institution.  In case jury consists of three members, the second thesis supervisor shall not be jury member.

                   (5)  The student having completed his/her thesis study submits the required thesis copy to the supervisor. The supervisor submits the thesis with an attachment indicating the thesis' relevance to thesis writing instructions through the head of the department/ art major to the institute.

                   (6) The jury members gather within maximum one month from date of delivery of the thesis to them and take the student to thesis defence exam. Thesis examination consists of presentation of thesis works and question-answer part. Thesis examination takes place in public settings participated by faculty members, postgraduate students and leading experts.

                  (7)  Upon completing thesis examination, the jury gives the decision of acceptance, rejection or correction by simple majority vote at least. This decision is submitted to related institution with an attachment within three days following thesis examination by the head of the department.

                   (8)  The student whose thesis has been rejected is expelled from the University.

                   (9)  The student who asked for correction in the thesis makes necessary corrections and defends the thesis once more in front of the jury within three months at the latest.  The student whose thesis is rejected again is expelled from the University.

                   (10) As per the provisions of this regulation, student whose thesis is rejected is awarded a non-thesis master’s degree upon his/her own request and in case there is a non-thesis version of the same programme in the institute, on the condition that he/she fulfills certain requirements as the credits of non-thesis master’s programme, project writing and so forth. 

                  (11) With the institutional board decree, graduation requirement may include academic article, written or oral presentation in national or international events until the end of the postgraduate study.

                  Diploma

                  ARTICLE 10 – (1) Postgraduate students are given master’s degree provided that they succeed in thesis defense, fulfill the requirements specified herein, submit master’s thesis in hardcover in three copies at the least to the relevant institution within a month following the date of thesis defense, and that the thesis is approved formally. If requested, institutional board may extend the deadline for submission for one month at the most. Students who do not meet these requirements cannot receive their diplomas until they do so or avail themselves of the right; and they are dismissed when the deadline is exceeded.

                   (2) On the thesis master’s diploma, there is inscribed the name of the master’s programme of the institute/department/art department, which the student was registered in and was approved by Higher Education Council. For students registered at art department programs, date of graduation is the applied examination date which is held only after thesis defense (on the condition that they pass the exam); for other students registered in other programs, it is the date of thesis defense where the thesis is approved.

                 (3) Within three months following thesis submission, a copy of thesis is forwarded electronically by the institute to the Presidency of Higher Education Council so as to be put into the service of scientific research and activities.

                  Non-thesis master’s programme

                  ARTICLE 11 – (1) Non-thesis master’s programme informs students on occupational subjects and shows how the current knowledge is used in practice.

                   (2) Non-thesis master’s programme is comprised of ten courses at the least and a term project, which in total cannot be less than 30 credits. Credit load for a student for one term is 30 ECTS; and the total credit load needed for a student to complete the non-thesis master’s programme is 90 ECTS. Student must take term-project course in the term when the term-project course is compulsory to take, and submit written project and/or report at the end of the said term. Term project course is a non-credit course. Students are evaluated as passed or failed. 

                 (3) Student may take three, at most, of their required courses from the undergraduate courses on the grounds that he/she did not take them during undergraduate study. He/she must pass these undergraduate credit courses, as per the terms of this Regulation. Undergraduate courses may be substituted for credit load or postgraduate credit. Supervisor specifies in the course registration form which courses shall be substituted for postgraduate credit.

                  (4) With the advice of his/her supervisor and the head of institute/department/art department, upon the decision of institute board, student may take postgraduate course(s) from other institutes of the University or from universities other than his/her current one, as long as these courses are substituted as credit for his/her current master’s programme. Student can only take two selective courses at the most from among the postgraduate courses, that are relevant to the master’s programme being attended to, of other higher education institution other than his/her current university. The courses to be taken from other higher education institutions must not have opened in the educational programmes of the current University. The total credit of the courses student can take from programmes other than his/her own so as to substitute for his/her credit load cannot exceed the 50% of the total credit that he/she must take to complete the programme.

                 (5) Non-thesis master’s programme can be attended simultaneously with a second postgraduate programme.

                Non-thesis master’s programme qualifying exam

                ARTICLE 12 – (1) Once completed his/her courses, student enters into qualifying exam on the subject matters related to his/her educational field and term project. Upon the approval of his/her supervisor, student can be examined before a jury within one month at the latest, with the advice of the head of department/art department and the approval of the institutional board.

                (2) Examination jury is comprised of three persons; namely the supervisor and one from another department/art department in the same University/Institute, or from another higher education institute. 

                (3) Qualifying exam is done as oral, applied or both oral and written, for minimum forty-five and maximum ninety minutes. The result is submitted to the institute in writing.

                 Duration

                ARTICLE 13 – (1) Time allowed for non-thesis master’s programme is two terms at least and three terms at the most, excluding the time spent in scientific preparation and/or foreign language preparation, as of the term when courses related to master’s programme are given regardless of whether student registered for each term or not. At the end of this time, student who fails or drops out of the programme is dismissed from University.

                  Supervisor Assignment

                  ARTICLE 14 – (1) Head of institute department/art department assigns for each student of non-thesis master’s programme a faculty member or a teaching assistant with a doctoral degree to supervise students in selecting courses and conducting term project, by the end of the first term at the latest. Supervisor, or head of department/art department until a supervisor is assigned, carries out the procedures related to course selection and course registration.    

                  Diploma

                  ARTICLE 15 – (1) Student is awarded a non-thesis master’s degree provided that he/she completes credit courses and term project successfully and passes the qualifying examination

                  (2) On the thesis master’s diploma, there is inscribed, the name of the master’s programme of the institute/department/art department, which the student was registered in and was approved by Higher Education Council.

                  (3) Students studying in a non-thesis master’s programme may transfer to a thesis master’s programme of the same programme, if there is one, as long as they fulfill the minimum requirements specified for thesis master’s programmes by the University. In this case, courses taken during non-thesis master’s programme can be substituted for the courses in thesis master’s programme, as per the decree of institutional board.

                  THIRD SECTION

                  Doctoral Program

                  General Principles

                  ARTICLE 16– (1) Doctoral programme aims that student acquires skills necessary to make research independently, to probe, examine and analyze scientific problems and data from a broad and deep perspective, and to come at new syntheses.

                   (2) Doctoral programme is comprised, together with thesis proposal, specialization course, qualifying exam, seminar and thesis study, of seven courses at least with minimum 21 credits for students with a master’s degree, and of fourteen courses with minimum 42 credits for students with an undergraduate degree, on the condition that courses are taken from among those included in the relevant doctoral programme. Students who fulfill all responsibilities including ECTS may complete the programme within at least three years. Workload for a semester comprise of 30 ECTS, while necessary total student workload consist of 240 ECTS for students admitted with postgraduate degree, and 300 ECTS for others admitted with undergraduate degree.

                (3) In doctoral programmes, upon recommendation of the head of the department and approval of the board of institute, students admitted with undergraduate degree can choose maximum four classes and students admitted with master’s degree can choose maximum two classes from other institutes or universities other than the University in the country or abroad.

Lessons which will be taken from another higher education institution must not have been opened in the curriculum of the University. The total credit of the lessons which will be taken into account as course load in the programs out of the student's own programme can not exceed the 50 per cent of the total credit which is necessary for completing the programme successfully.

               (4) Undergraduate lessons are not substituted for the course loads and the doctorate credits. The grades which are not substituted for the credit of the doctorate programme are not added into Grade Point Average, however, they are indicated in the transcript.

                (5) The doctorate programmes can not be opened as the evening education.

                (6) The dissertation which is to be prepared after the doctorate study needs to carry out at least one of the qualifications which are the innovation in the science, developing a new scientific method, practicing the known method in a new field.

                 Application and Admission

                 ARTICLE 17  (1) To apply the doctorate programme,

                a) applicants who apply to the doctorate programme after having master degrees with thesis must have the diplomas of master with thesis, also, minimum 80 points out of 100 or minimum 3 out of 4 or similar GPA and 60 ALES score in the related fields or equivalent scores determined by the Senate from GRE or GMAT.

               b) applicants must have minimum ten-term undergraduate diplomas except Medicine, Dendistry, Veterinary, Pharmacy Faculties and preparation classes or the authority of speciality got in a laboratory branch according to the rules determined by The Ministery of Health and 60 ALES score in the related fields or equivalent scores determined by the Senate from GRE or GMAT.

               c) applicants who apply to the doctorate programme after having undergraduate degree must have minimum 80 points out of 100 or minimum 3 out of 4 or similar GPA and minimum 80 ALES score in the related fields determined by Institute Board or equivalent scores determined by the Senate from GRE or GMAT.

               (2) The ones who have ten-term-undergraduate education except preparation classes are considered as master’s degree.

               (3) ALES scores are not taken into account at the admission in the departments and art majors in the institutes of the Faculty of  Fine Arts and Conservatoire.

               (4) To apply the doctorate programmes in the basic medical sciences, the ones who graduated from medical schools must have undergraduate diplomas and minimum 50 basic medical points got from Examination for Specialty in Medicine or 60 ALES points from the quantitative part or equivalent scores determined by the Senate from GRE or GMAT. The ones not graduated from medical schools must have the master's diplomas (the ones who graduated from dentistry and veterinary faculty must have undergraduate degree.) 60 ALES points from the quantitative part or equivalent scores determined by the Senate from GRE or GMAT. The basic medical score is got from being multiplied of the standard scores got from the basic medical sciences Test-1 by 0.7, the standard scores got from the clinical medical sciences by 0.3 in Examination for Specialty in Medicine and with their additions.

              (5) a) The Senate of Institute chooses a jury of evaluation consisted of the minimum 3 permanent and 2 substitute members among the academic members in the related specialty for each doctorate programmes opened pursuant to the suggestions of the departments/art majors. In the evaluation, the written examination, composition, talent-qualification examination, portfolio assessment and one or more similar examinations with the interview can be taken into account according to the specialties of the related curriculums. The ones who apply to the departments teaching in foreign languages can be evaluated in the related foreign language. The applicants must have minimum 70 out of 100 in this evaluation for being accepted as successful.

               b) The applicants are placed to the programmes according to the final grades which are determined by means of the being added of the 50 per cent of the ALES or basic medical grades into the addition of the 25 percent of the evaluation grades or the addition of the 25 percent of the undergraduate or master grade-point avarage as beginning from the top according to the quotas. If there is an equality in the gradation, the ones who have master's degrees are prioritized and in the gradation of the applicants in the same line, the applicant who has the highest grade-point avarage is prioritized.

                 c) In the programs which are not needed ALES scores, the applicants are placed to the programmes according to the final grades which are determined by means of the addition of the the 50 percent of the evaluation grades with the 50 percent of the undergraduate or master grade-point avarage as beginning from the top according to the quotas If there is an equality in the gradation, the ones who have master's degrees are prioritized and in the gradation of the applicants in the same line, the applicant who has the highest grade-point avarage is prioritized.

                (6) a) In the acceptance of the students for the doctorate programmes must have the minimum 60 points from foreign language examinations accepted by Council of Higher Education or the equal points from the international foreign language examinations whose equivalances are accepted.

                b) In the programmes which are taught in foreign language partially or fully, foreign language condition must be supplied from the programme's language, if the program's language is as same with the student's language, another language which is indicated (a) sub-article of this article must be supplied.

Time

ARTICLE 18 – (1) Doctorate programme for the ones accepted with master's degree with thesis consists of 8 semesters (max. 12 semesters) as beginning from the semester in which the lessons about the programme applied are given without looking whether enrolled or not for each semester excluding the time which passes during scientific preparation, for the ones accepted with the undergraduate degree, it consists 10 semesters (max. 14 semesters).

 (2) The maximum time of completing the credit courses which are necessary for the doctorate programme successfully is 4 semesters for the ones accepted with master degree with thesis, it is 6 semesters for the ones accepted with the undergraduate degree. The student who can not complete the credit courses successfully is discharged from the university.

(3) The student who completes the credit courses successfully, passes the proficiency examination and whose thesis proposal is accepted however, can not the complete his thesis study until the end of 12 or 14 semesters which indicated in the first sub-article is discharged.

           (4) The diploma for master's without thesis is given to the students applied to the doctorate programme with undergraduate degree who can not complete the credit courses and/or thesis study during the maximum time, to the students who are not successful at their doctorate thesis on the condition that they fulfill the credits, the projects and the similar requirements which are necessary for master's without thesis and there is the master's without thesis of same programme in the institute.

         Being assigned of thesis supervisor

ARTICLE 19 – (1) The head of the department/art major proposes a thesis supervisor who is the permanent staff of the university and the subject of the thesis determined by the supervisor and the student together with the title of the thesis to the related institute for each student. The thesis supervisor and thesis proposal become definite through the board of the institute. Being assigned of the thesis supervisor is obligatory inside of the student's programme until the end of second semester at the latest.

 (2) The thesis supervisor is chosen among the permanent faculty members of the university itself. A faculty member of another higher education institution can be chosen as a supervisor if there is no faculty member who has not the qualifications indicated by the university. To be able to supervise a thesis in the doctorate programme, the faculty members must have supervised at least one master's thesis completed successfully. Second thesis supervisor who will be assigned can be the one having at least the doctorate degree out of the university when the thesis study needs more than one supervisor. Being determined of the student's lessons and course enrolment procedures are conducted by the thesis supervisor yet, they are conducted by the head of the department unti the being assigned of the thesis supervisor. Course selection and registration shall be carried out by the advisor or the Headship of Department until an advisor is assigned to the student.

            (3) Advisor may be replaced with decision of the Institute Board of Directors following the opinion of the Head of the department, at the reasoned request of the student and the advisor.

            Ph.D. Qualifying Exam

            ARTICLE 20 - (1) Qualifying exam shall measure whether the student who has completed coursework and seminar has competence in scientific research in her/his doctoral study and in the main subjects and concepts related to her/his field. A student shall enter the qualifying exam twice a year at maximum.

            (2) Students entering with a master's degree should take the exam no later than the end of the fifth (5th) semester. Students entering with an undergraduate degree should take the exam by the end of the seventh (7th) semester. Students who do not take the qualifying exam within the period specified in this paragraph shall be deemed unsuccessful.

            (3) Ph. D. Qualifying exams shall be administered by a five member committee that is recommended by the Institute Headship of Department/ Art Major and approved by the Institute Board of Directors.  The Committee shall assign qualifying exam jury members in order to prepare exams in different fields, administer and evaluate these exams. Qualifying exam jury shall be comprised of five faculty members, one of them being the thesis advisor, and at least two jury members from a university other than the one they are affiliated with. Whether the thesis advisor has the right to vote or not shall be specified by the relevant Board of Directors. If thesis advisor does not have the right to vote, the jury shall consist of six faculty members. Qualifying exam meetings shall be open to faculty members, postgraduate students and other listeners that are expert in the related field.

            (4) The qualifying exam shall consist of two parts: the written exam and the oral exam. The oral qualifying exam shall be offered to students who have passed the written qualifying exam. Grading of weighted scores of the written and oral exam shall be carried out in accordance with the provisions of this Regulation. The Exam jury shall decide, in absolute majority, whether a student is to be deemed “successful” or “unsuccessful” by evaluating the student's results of the written and the oral exams. The institute shall be notified of this decision by the Headship of Department/ Art Major within three days following the qualifying exam, in an official report.

            (5) Students who fail their first exam shall re-sit the exam in the ensuing semester for the parts that they have failed. Failure in the second exam shall lead to the dismissal of the student from the Ph.D. program.

            (6) The qualifying exam jury may require a student who is successful in the qualifying exam to take an additional course/ courses even if the course load requirements have been fulfilled, on the condition that the number of credits taken cannot exceed one third of the total graded course credits. The student must pass the additional credit courses which are determined with the decision of the Institute Board of Directors.

            (7) A student who has been admitted to the Ph.D. studies with a undergraduate degree and successfully completed at least seven courses may switch to a master program, if there is a master program of the same field in the Institute.

            Thesis monitoring committee

            ARTICLE 21 – (1) A thesis monitoring committee shall be assigned, within one month, to a student who is successful in the qualifying exam, by the recommendation of the concerned headship of the department/ art major and approval of the Institute Board of Directors.

            (2) The thesis monitoring committee shall be composed of three members, one being the thesis advisor of the student, one being from the same institute department/ art major and the other from another institute department/ art major. If a co-advisor is assigned to the student, the co-advisor may participate in the committee meetings upon her/his request.

            (3) The thesis monitoring committee members may be replaced in the period following the assignment of the thesis monitoring committee, by the recommendation of the Headship of the department/ art major and the approval of the Institute Board of Directors.

            Defense of the thesis proposal

            ARTICLE 22 – (1) The student who has successfully completed the Ph.D. qualifying exam orally shall defend her/his thesis proposal which comprises the purpose of the thesis work, the research method and the future work plan, in six (6) months at the latest. Student shall deliver a written report related to the thesis proposal to the committee members at least fifteen days before the oral defense.

            (2) The thesis monitoring committee shall decide, with absolute majority, to approve, or require revisions to or reject the presented thesis proposal. A revised thesis proposal should be submitted within one month. The concerned Institute shall be notified of the decision of approval or rejection with absolute majority, by the Institute Board of Directors within three days after the decision in an official report.

            (3) The student whose thesis proposal is rejected shall have the right to change her/his advisor and/or choose a different thesis topic.  In this case, a new thesis monitoring committee can be assigned. The student who wants to continue her/his doctoral studies with the same advisor shall defend her/his proposal once again within the ensuing three months, and the student who has changed her/his advisor and thesis topic within the ensuing six months. In case of rejection of the thesis proposal in the second defense session, the student shall be dismissed from the University.

            (4) A student who fails to attend the thesis proposal defense session without a valid excuse within the period specified in the first paragraph shall be deemed unsuccessful, and her/his thesis proposal shall be rejected.

            (5) The thesis monitoring committee shall convene twice a year, once between January and June and once between July and December, for the student whose thesis proposal is approved. The student shall submit a written report to the committee members at least one month prior to their meeting date. In this report, a summary of the work covered thus far and the work plan for the next semester shall be given. The student's thesis work shall be deemed successful or unsuccessful by the committee.  A student who fails to attend the thesis monitoring meeting without a valid excuse shall be deemed unsuccessful. The Institute shall be notified of the evaluation with a written report within three days by the committee. A student deemed unsuccessful twice in a row or three times discontinuously by the committee shall be dismissed from the University.

            Finalization of a doctoral thesis

            ARTICLE 23 - (1) A Ph.D. student shall type her/his academic research results in a format specified by the Institute Board and orally defend her/his thesis before the jury.

            (2) The student shall offer her/his completed doctoral thesis with the required revisions, if any, to the advisor prior to the defense of the thesis. Advisor shall submit thesis to the institute along with his written opinion that the thesis is defendable. Institute shall send the plagiarism software programme report on the thesis to the advisor and the jury members. In the event that the thesis contains plagiarism, the thesis shall be sent to the Institute, stating grounds for the plagiarism. The basis and procedures regarding the plagiarism report shall be regulated by the Institute Board.

            (3) At least three reports of the thesis monitoring committee should be submitted for the finalization of the doctoral thesis.

            (4) The doctoral thesis jury members shall be assigned with the recommendation of the advisor and the Headship of Department/ Art Major, and with the approval of the Institute Board of Directors. Jury shall be comprised of five faculty members, three of them being from the thesis monitoring committee, and at least two jury members from a university other than the one they are affiliated with, including the advisor. Whether the thesis advisor has the right to vote or not shall be specified by the relevant Board of Directors. If thesis advisor does not have the right to vote, the jury shall consist of six faculty members. Besides, the co-advisor may be in the jury without right to vote.

            (5) The jury members shall convene at latest within one month as of the date they receive the thesis so as to have the student defend the thesis. The thesis defense shall comprise the presentation of the thesis work and a consecutive question and answer session. Thesis defense meetings shall be open to faculty members, postgraduate students and other listeners that are expert in the related field.

(6) After the thesis examination is completed, the jury gives the decision of approval, rejection or revision of the thesis by absolute majority and in the absence of the audience. The students whose theses are approved are evaluated as successful. This decision is reported to the related institute by the head of the institute department/art major with an official report within three days after the thesis examination. The student whose thesis is found unsuccessful and refused is dismissed from the University. The student who is asked to review the thesis makes the required revisions within maximum six months and defends the thesis once again before the same jury. The student who fails to defend the thesis in this examination is dismissed from the University. Students who have been admitted to the PhD programme with the BA degree and who fail the thesis examination receive non-thesis master’s degree upon their request in accordance with the paragraph four of the article 18 of this regulation.

            (7) In order to graduate from PhD program, students are required to have at least one scientific article related to their theses, published or approved to be published in national/international refereed journals until students complete their PhD degrees, and they are also required to make at least one oral, written, or visual presentation related to their theses at national/international refereed scientific events. The issues related to the quality of the article are determined by the institute committee.

Doctorate Diploma

ARTICLE 24 – (1) The student who has completed his/her thesis is to submit the required number of copies of the thesis to the advisor. The advisor submits his/her written opinion on the appropriateness of the thesis for spelling rules and the copies of the thesis to the related institute through the head of the department.

(2) The student who succeeds the thesis examination and fulfills the other requirements and who submits at least three bound copies of the PhD thesis within one month after the thesis examination to the related institute and whose thesis is approved formally is entitled to receive the doctorate diploma. Upon request, the board of the institute may give maximum one month of extension for the submission of the thesis. The student who does not fulfill these requirements is not entitled to receive the diploma and to benefit from students’ rights until fulfilling the requirements and is dismissed from the university when the maximum period expires.

(3) The name of institute department/art major approved by the Higher Education Council is written on the doctorate diploma. The date of graduation is the date of the thesis examination, when the thesis is approved.

            (4) One copy of the PhD thesis is submitted electronically to the Directorate of Higher Education Council by the related institute within three months after the submission of the thesis so as to put the thesis into the service of the scientific research and activities.

 

PART FOUR

Proficiency in Art Program

General Principles

MADDE 25 – (1) Proficiency in art study is a higher education programme equivalent to PhD, aiming at creating a unique art work and aiming to form an outstanding application and creativity in music and performing arts.

(2) Proficiency in art program is composed of at least seven courses with at least 21 credits from the course categories determined in the teaching programme for the students admitted with MA degree, and at least fourteen courses with at least 42 credits for the students admitted with BA degree as well as a thesis proposal, specialized field topic, proficiency examination, exhibition, project, recital, concert, performance and similar thesis/proficiency studies. Students who fulfill all the requirements in this regulation including ECTS can complete the program in at least three years. The work load of students for one semester is 30 ECTS, the required work load to complete the proficiency in art program is 240 ECTS for the students admitted with MA degree and 300 ECTS for the students admitted with BA degree.

(3) In the proficiency in art programs, upon the request of the head of institute department and through the approval of the board of the institute, maximum two courses from another institute of the University or other domestic universities or universities abroad can be selected by the students admitted with MA degree and maximum four courses can be selected by the students admitted with BA degree. The courses taken from the other higher education institutions shall not be provided in the teaching programmes of the University. The total credits of the courses that can be taken out of the teaching programme, which the student pursues, can not exceed 50% of the total credits that the student is required to take in order to complete the programme.

            (4) BA courses are not counted in the course load and as credits of the proficiency in art program. The scores of the courses that are not counted in the credits of the proficiency in art program are not included in the grade point average but are shown in the transcript.

Application and admission

ARTICLE 26 – (1) In order to apply for the proficiency in art study, candidates must have a master’s diploma with thesis, a grade point average of at least 80 out of 100 or at least 3 out of 4 or an equivalent graduation grade point average. The candidates who are not graduates of fine arts faculties and conservatoires as well as equivalent programmes of other faculties must have minimum verbal ALES score of 60 or an equivalent GRE or GMAT score, determined by the Senate.

 (2) Candidates who apply for the proficiency in art programme with a BA degree must have a BA diploma and a BA grade point average of 80 out of 100 or 3 out of 4 or an equivalent score as well as minimum verbal ALES score of 80, determined by the board of the institute, or an equivalent GRE or GMAT score, determined by the Senate.

 (3) a) For each proficiency in art programme opened upon also the consideration of the head of the department, the board of the institute selects an evaluating jury of at least three permanent members and two substitute members among the faculty members from the related area of expertise. During the evaluation, in line with the features of the related teaching programme, one or several of the examinations such as interview as well as written examination, composition, aptitude-proficiency test, portfolio examination, etc. can be considered. The evaluation/evaluations of the candidates applying for departments teaching in foreign languages can be made in the foreign language through which teaching is carried out. The candidate must obtain at least 70 out of 100 in these evaluations in order to be counted as successful.

b) In line with the quota number, starting from the candidates with the highest grades, candidates are placed in the programmes they have applied for according to the final grade of 25% of their evaluation grades, 25% of their BA or MA grade point averages plus 50% of their ALES scores. In the event that there is an equality in the gradation, priority is given to the graduates of masters with thesis. In the gradation of the same level graduates, priority is given to the candidate with the higher grade point average.

c) For the programmes in which ALES score is not sought, starting from the candidates with the highest grades and in line with the quota number, candidates are placed in the programmes they have applied for according to the final grade of 50% of their evaluation grades plus 50% of their BA or MA grade point averages. In the event that there is an equality in the gradation, priority is given to the graduates of masters with thesis. In the gradation of the same level graduates, priority is given to the candidate with the higher grade point average.

            (4) a) In the admission of the students to the proficiency in art programs, the score of at least 60 from the central foreign language exams approved by the Higher Education Council or an equivalent score from the international foreign language exams whose equivalence is approved by the Council must be obtained.

b) On condition that the language of the programme is student’s native language and the requirement of foreign language is same as the language of the programme, another foreign language will be included as set by paragraph (a) of this article.

            Period

            ARTICLE 27 – (1) The period of obtaining qualification in art, except for the time elapsed in scientific preparation class, is eight terms, and the maximum period is twelve terms for the students who have been accepted with their master’s degree starting from the term when they started taking lessons without taking into consideration whether they enrolled on the courses each term while it is ten terms, and the maximum period is fourteen terms for the students who have been accepted with their undergraduate degree.

(2) For the qualification in art programme, the maximum period for completing the required courses with credits successfully is four terms for those who have been accepted with their master’s degree with thesis, and six terms for those who have been accepted with their undergraduate degree. If the student cannot complete the courses with credits within the mentioned period, s/he will be discharged from the university.

(3) Those that complete the courses with credits and the applications successfully but fail to carry out activities namely thesis, exhibition, project, recital, concert and representation within maximum twelve or fourteen terms will be discharged.

(4) Those that have been accepted with bachelor’s degree and that fulfill the conditions such as credit burden, project etc. are given master’s degree without thesis on demand on condition that there is such a degree program.

Appointment of advisors

ARTICLE 28 – (1) The chairmanship of art major of the institute communicates each student’s advisor among the staff who will carry out activities namely thesis, exhibition, project, recital, concert, representation, and course and application selection, and the title of the thesis, exhibition, project, recital, concert, and representation that the advisor and student decide on together to the institute. The advisor, the subject and the title of the thesis become definite with the decision of board of directors of the institute. It is required that the advisors should be appointed until the end of the second term.

(2) The advisor is appointed among the staff. In case of there are not any faculty members with specified qualifications, a faculty member from another higher education institution is appointed. If the work for the qualification in art requires more than one advisor, a second advisor will be appointed. To be able to advise on thesis, exhibition, project, recital, concert, and representation in arts, it is required to have advised on a successfully completed a master’s thesis. The second advisor can be a person who has obtained PhD/qualification in art out of university staff. The selection of courses that the student will take and his/her enrollment are conducted by the student’s advisor while it is the duty of the chairmanship of art major until the appointment of the advisor.

(3) The advisor, on the student’s reasoned demand, by taking the opinion of the chair of art major, can be changed.

PhD Qualifying Exam

ARTICLE 29 – (1) The purpose of the PhD Qualifying Exam is to confirm that the student has depth of knowledge in the major field and scientific research. Each student can only take up to two qualifying exams in a year.

(2) Students accepted with their master’s degree take the exam until the end of fifth term and those accepted with their undergraduate degree take it until the end of seventh term at the latest. Those who don’t take the exam within the mentioned period are not considered successful.

(3) The exam is conducted by a five-member committee proposed by the chairmanship of art major of the institute and confirmed by the board of directors. The committee appoints a jury in order to prepare, conduct and evaluate exams from different majors. The jury, including the advisor, is constituted by five members from whom two must be out of faculty members of the university. The concerned board of directors decides whether the advisor has the right to vote. If the advisor doesn’t have the right to vote, the jury is constituted by six members. The exam meetings are open to the participations of faculty members, graduate students, and experts of fields.

(4) The exam has written and oral parts. Students who pass the written exam take the oral exam. Calculation of grades is conducted according to this regulation. The jury decides on the status of each student with absolute majority. This decision is communicated to the institute by the chairmanship of art major of the institute with a minute in three days following the exam.

(5) Students can take the parts of the exam that they fail in the following term. If they fail again, they will be discharged.

(6) Even if a student, who is successful at the exam, completes all course loads, the jury might require the student to take more courses on condition that it doesn’t exceed one third of total amount of credit. Students must be successful at the courses to be determined by the board of directors.

(7) A student who was accepted with undergraduate degree in arts and completes at least seven courses successfully can pass to the master’s programme without thesis on condition that there is such a programme in the institute.

Thesis Committee

ARTICLE 30 – (1) For successful students at the qualifying exam, with the proposal of the chairmanship of the art major of the institute and confirmation of board of directors, a thesis committee is appointed within a month.

(2) The committee is constituted by three members. In the committee, in addition to the advisor, there are two members, one from the art major and one out of it. If the second advisor is appointed, s/he can wish to participate in the meetings of the committee.

(3) The members can be subsequently changed with the proposal of the chairmanship of the art major of the institute and confirmation of board of directors.

Defense of proposals

ARTICLE 31 – (1) Students who are successful at the qualifying exam defend orally their proposals which include the purpose, methodology and study plan in front of the committee in six months at the latest. They deliver the written reports concerning the proposals to the committee members at least fifteen days before the defense.

(2) The thesis committee decides on the acceptance, correction or the refusal of the proposal with absolute majority. A one-month period is given for the correction. The decision of accepting or refusing given with absolute majority is communicated to the institute by the chairmanship of art major of the institute with a minute in three days following the process.

(3) The student whose proposal is not accepted has the right to select a new advisor or a title. Under that condition, a new committee can be appointed. The student who wants to continue with the same advisor is taken to the defense in three months while the one who wants to change both the advisor and the title/subject of the thesis is taken to the defense in six months. The student whose proposal is not accepted at that time is discharged from the university.

(4) The student who doesn’t defend the proposal within the period defined by the paragraph (1) without any valid alibis isn’t considered successful and his/her proposal is refused.

(5) Thesis monitoring committee for the student whose dissertation proposal has been accepted gathers at least twice a year; one between January and June and the other between July and December. The student presents a written report to the committee members at least one month before the committee gathering. This report is expected to show the summary of the carried out studies and a plan for the next studies. The committee decides whether the student’s dissertation study is adequate or inadequate. The student who does not attend the committee without a valid excuse is deemed as inadequate. A written evaluation of the student’s studies is reported to the institute by the committee within the three days. If a student is deemed as inadequate for two times consecutively or for three times intermittently, the student is dismissed from the university.

            The completion of studies in proficiency in art

            ARTICLE 32 – (1) The students who prepare a thesis as a proficiency in art study and the students who prepare an artistic practice such as an exhibit, project, recital, concert or a spectacle defend their practice reports or theses written in accordance with the writing guidelines advised by the institute in front of a jury.

            (2) The students present their completed theses/studies to their supervisors before the thesis defense. The students who are required to revise their theses also follow the same procedures. When the supervisor confirms the defense of the thesis, the students present their theses to the institute. The institute receives a plagiarism report regarding the relevant thesis and sends the report to the supervisor and the jury members. If the report states that there is a plagiarism in the relevant thesis, the thesis is sent to the institute board with a justification in order to reach a final decision. The basis and procedures in terms of plagiarism report are regulated by institute board.

            (3) The students who completed their thesis submit the required copies of their thesis reports to their supervisors. The supervisor makes a written report on the appropriateness of the thesis regarding the writing guidelines and sends the reports to the institute via the department.

            (4) The jury is appointed by the institute board according to the recommendation of the department. The jury consists of five members including the supervisor and at least two of the members must be faculty members of another universities. The relevant institute board decides on whether the supervisor has right to vote. If the supervisor does not have the right to vote, the jury consists of six members. Moreover, the co-supervisor can take a place in the jury without a right to vote.

            (5) Jury members call the students to defense in one month at the latest since the date of the submission of the thesis/report. The thesis defense includes the thesis defense or an artistic practice and the defense of thesis/report and question-answer part after the defense. Academic members, graduate students and field experts can attend to the defense as an audience.

            (6) After the defense, the jury reaches a decision of approval, revision or rejection about the artistic practices such as thesis, exhibit, project, recital, concert or spectacle of the students without the audience. The students whose studies are approved by the jury are deemed as adequate. This decision is submitted to the institute as a report within the three days after the defense by the department. The students whose studies are rejected by the jury are dismissed from the university. The students whose studies require a revision redefend their artistic practices such as thesis, exhibit, project, recital, concert or spectacle by making the required revisions in front of the same jury within six months at the latest. If study of the student is rejected again by the jury after the second defense, they are dismissed from the university. The students who are accepted to proficiency in art programme with an undergraduate degree but are inadequate in their artistic practices such as thesis, exhibit, project, recital, concert or spectacle can demand a diploma of graduate programme without thesis in accordance with the fourth sub-article of the article 27 of this regulation.

            The diploma of the proficiency in art

            ARTICLE 33 – (1) The students who are adequate in the studies of proficiency in art receive a diploma that displays the field of art and is confirmed by the Higher Education Council. The graduation date is the date of the defense in which the student is deemed as adequate.

            (2) The students deserve to receive a diploma after a successful defense and if they provide other requirements when they submit at least three bound copies of their theses and if the format of their theses is found appropriate by the institute. Institute board can prolong the submission period at most one month if applied. The students cannot receive a diploma and benefit the rights of studentship until they provide the requirements and they are dismissed from the university if their maximal time is over.

            (3) The institute sends a copy of the thesis to the Higher Education Council within the three months after the submission in order to put the thesis into the service of scientific researches and practices in an electronic environment.

FIFTH SECTION

Miscellaneous and Final Provisions

            Determination and declaration of quota

            ARTICLE 34 – (1) The institute board decides and declares the student quota for the graduate programmes and the qualifications in graduate students at the beginning of fall and spring semesters in accordance with the recommendation of the relevant departments. The announcements include the fields of examination and foreign language, the date and place of the exam, the terms of application and the dates of application.

            The acceptance of the students into scientific preparation programme

            ARTICLE 35 – (1) The accepted students into the MA and PhD programmes are required to attend a scientific preparation programme in order to compensate their deficiencies if their undergraduate or MA degrees are from a different field of study and/or from a different university.

            (2) Scientific preparation programmes are opened with the decision of institute board and Senate approval in accordance with the recommendations of the departments.

            (3) The required courses in a scientific preparation programme do not substitute the courses that are required to be taken in order to complete the graduate programme. However, a student in a scientific preparation programme might take graduate program courses in addition to courses of scientific preparation programme by the recommendation of the department and the approval of the institute board.

            (4) The students in scientific preparation programmes are bound to Dokuz Eylül University Regulations on Associate and Undergraduate Degrees Examination for the courses in BA and MA.

            (5) The period of scientific preparation programmes consist of two semesters. The summer semester is not included in this period. This period cannot be prolonged except for the leave of absence and if the students are not found adequate at the end of this period, they are dismissed from the university. The period in these programmes are not included into the MA and PhD programs.

            Admission of special students

            ARTICLE 36 – (1) Graduates or students of an institution of a higher education who want to develop their knowledge of a particular subject might be allowed to take graduate courses as a special student upon the recommendation of the departments and approval of the institute board.

            (2) Special studentship is not a training programme through which a degree in the related program can be obtained, and it cannot exceed two semesters. Those who take courses as special students cannot benefit from student rights.

            (3) Applicants wanting to take courses as special students are required to apply to the directorate within application time period at the beginning of the semester in which the desired courses will be opened with a letter of application to which their undergraduate transcript and a copy of diploma annexed.

            (4) In order to be admitted to the postgraduate programmes carried out in a foreign language, students who want to take courses as special students are obliged to achive the foreign language test implemented by the University Foreign Language School, or get an equivalent score from a test accepted by Higher Education Council.

              (5) In order to complete the registration of a given course(s), it is required for applicants who are found appropriate for taking certain courses as a special student by the Board of Directors of a relevant institute to make payment of a relevant course(s) and to deliver the documents required.

(6) A diploma and degree are not awarded to special students. However, the document in which the courses and the grades are demonstrated is delivered to these students.

(7) In case the special students drop the course they have been registered, the payment they made are not returned.

(8) Special students are liable to this Regulation and other relevant legislation provisions in the matter of class attendance, exam, evaluation of success, discipline and other matters.

            (9) Regarding the exemption procedures of the students who are accepted to the certain graduate programme and who succeeded the courses they have taken as a special student, the limit of the courses to be exempted cannot exceed the 50% of the courses of a relevant graduate programme.

Admission Requirements for Undergraduate Transfer Students

ARTICLE 37 – (1) A successful student who completed at least one term at the other department/art major within the university or at the graduate programme of another university can be accepted to the graduate programmes by transfer. The admission requirements for undergraduate transfer students are determined by the Board of Directors of a relevant institute.

            (2)Upon a proposal by the Department/art major, undergraduate transfer students can be exempted from the courses they have taken during their education at other institutes which are found appropriate by the Board of Directors of a relevant.

Registration to Graduate Program

ARTICLE 38 – (1) The list of the official and substitute students who are entitled to be registered to the graduate programme, doctoral programme and proficiency in art is confirmed by the Board of Directors and declared by the Directorate. The registration of the applicants is completed by a delivery of the documents required in certain days which have been specified within the scope of academic calendar by the Board of Directors. The documents required for the registration can be original and/or certified copy. Concerning the military service, personal declaration of the applicants is sufficient. The applicants are required to make registration within a given period.

            (2) In case the number of registered students is below three, whether the programme is to be opened or not shall be determined by the Board of Directors.

Preparatory Class

ARTICLE 39 – (1) Regarding the graduate programmes which give education in a foreign language partially or completely, in order to be exempt from a preparatory class, the applicants are required to have,

a) a minimum proficiency score which is required to be exempt from a preparatory class of the programmes which give education in a foreign language partially or completely at Dokuz Eylul University as per the relevant Regulation,

b) an equivalent score from the foreign language exams hold by the Higher Education Council or from international foreign language exams to be accepted as an equivalent,

             (2) The students who cannot fulfill the requirement of exemption specified in the first clause are required to attend a preparatory class and, legislation provisions as regards the preparatory class are applied for these students,

Teaching Planning

ARTICLE 40 – (1) Graduate teaching planning at the Departments/Art major within the Institute includes the total credits of compulsory/elective courses, thesis, seminar and relevant studies. Teaching plan is annually approved by the Council of Institute pursuant to the provisions specified by the second clauses of the Articles 6, 11, 16 and 25. Approved teaching plans are sent to the Presidency in order to be controlled and transferred to the student information system upon inputting them into the student information system as proposals.

(2) Which graduate courses shall be opened in a term and which lecturers shall give these courses are specified by the Board of Directors upon the proposals of the Head of the Department of a relevant Department/Art Major.

            (3) It is required to give at least one course as regards scientific research methods as well as research and publication ethics.

To take, add and drop the course

ARTICLE 41 – (1) Which courses approved by the Council of Institute shall be included into the syllabus of a student are determined by a student and his/her advisor. Until a thesis advisor is appointed, an advisory support is given by the Head of Department/Art Major, or by the coordinator/head of the programme.

            (2) Within a fortnight after the beginning of a course period, the students can add/drop the courses available in a given teaching plan of a relevant term provided that they receive the opinions of their advisors. The students are required to pass all the courses they take. Which courses shall be compulsory is specified in a course registration form by the advisor.

Attendance, evaluation and repeating the course

ARTICLE 42 – (1) In order to attend a final/make-up exam, the students are required to attend 70% of their theoretical courses and 80% of their courses of practice/laboratory.

(2) In the beginning of a term, lecturers notify the Directorate and students about the grading of exams, term works, the effect of a given grade on a final grade, the course contents weekly during the term, course books and relevant literature, as well as the date of mid-term exams and practices. Course grade is specified according to the exams, term project, term works and course attendance pursuant to the syllabus given at the beginning of the term.

            (3) The students are required to repeat the course that they have failed. In case a given course is elective, another course with the same credit can be taken through the advisor’s reasoned proposal and the approval of the Board of Directors of Institute. In order to increase a general academic average, the students can also repeat the course they succeeded by the decision of the Board of Directors of a relevant Institute.

Course Grade and Success

ARTICLE 43 – (1) Course grades and coefficient corresponding with the scores are given below.

 

Score

Course grade

        Coefficient

90-100

AA

4.0

85-89

BA

3.5

80-84

BB

3.0

75-79

CB

2.5

70-74

CC

2.0

65-69

DC

1.5

60-64

DD

1.0

50-59

FD

0.5

      49 and below

FF

0

 

(2) In order to pass the course, the students are required to get CB at least.

 

Points

Term grade

Ratio

90-100

AA

4.0

85-89

BA

3.5

80-84

BB

3.0

75-79

CB

2.5

70-74

CC

2.0

65-69

DC

1.5

60-64

DD

1.0

50-59

FD

0.5

49 and lower

FF

0

 

 

 

 

 

 

 

 

 

 

 

            (2) Students are required to get at least CB in order to pass a course.

            (3) Additionally, G (Improving), Y (Inadequate), B (Adequate), M (Exempt) are the grades that does not calculated within the grade point average and D (Absent), E (Deficient) are the temporary grades; rules that concern these grades are presented as follows:

            a) D grade is for students who do not fulfil their course obligations of attendance and practice and thus, are not able to gain the right to attend the final exam and this grade is evaluated as FF in the grade point average.

            b) B grade is for the students who are successfully able to finish their thesis studies. It is also valid for non-credit courses; field, clinical and laboratory studies and seminars if the student’s performance is adequate.

            c) G grade is for the students who are successfully maintaining their thesis studies.

            d) Y grade is for the students who are not successfully maintaining their thesis studies. It is also valid for non-credit courses; field, clinical and laboratory studies and seminars if the student’s performance is inadequate.

            e) E grade is for the students who do not fulfil the required course obligations even though their performance is adequate during the semester. If the student gets an E in any course, he or she is required to complete the deficiencies within a month, starting the day that the grades handed down to directorate and get a grade. Otherwise, E grade is evaluated as FF grade.

            f) M grade is given by institute with a board decision based on the proposal of the department for the courses which are taken by the student before and regarded as nostrification by the institute.

            (4) The nostrification can be given to students who enroll in a graduate programme after being successful in entrance exam for the courses that they have taken in another graduate programme with the proposal of the department if the institute board finds these courses suitable. However, the total credit of exempt courses cannot be more than 1/3 of the required credit for completing the graduate programme.

            Grade Point Average

            ARTICLE 44 – (1) The academic standing of the students are determined at the end of each semester by calculating their weighted grade point average. The total credit that a student gains from a course is calculated by multiplying the credit value of the course and the ratio of the final grade of the student. In order to calculate a grade point average, the total amount of credit gained from all of the courses taken by the student is divided into the total credit value of the taken courses. This average is showed with two digits after the comma. If the third digit after the comma is five or higher, the second digit is rounded up higher. Grade point average is calculated by regarding all the courses that are taken to complete the least course load. If a course is repeated, the very last grade is the valid grade. The grades of non-credit MA courses are not calculated within the grade point average, yet they are shown in the transcript.

            (2)The students whose grade point average is 3,75 or higher are deemed as excellent and they are awarded with certificate of excellence by institute board.

            Other terms

            ARTICLE 45 – (1) The acceptance of foreign students and Turkish students who completed their undergraduate education in a foreign country are regulated by institute board in accordance with the department’s opinion. The equivalence of an undergraduate diploma acquired in a foreign country should be confirmed by the Council of Higher Education. Foreign students are required to have DEDAM, TOMER or Yunus Emre Institute diploma or certificate in order to prove their Turkish efficiencies and start the graduate courses. For the programs that gives education in a foreign language, students can bring DEDAM, TOMER or Yunus Emre Institute diploma or certificate during the semester.

            (2) Students cannot enroll or attend more than one graduate program except for the graduate programs without thesis.

            (3) The grade conversion table that is accepted by Senate is used for converting the 4-point grading system to 100 point grading system for the acceptance of the students to graduate programmes. Other grade conversions by other higher education institutions are not accepted.

            (4) For the acceptance of the students to graduate programmes, language proficiency tests by Faculty of Theology and the School of Foreign Languages, the language proficiency tests accepted by the Council of Higher Education and international language proficiency tests that are deemed as equivalent are accepted and they are valid for the time that are determined in Regulations of Foreign Language Teaching in Higher Education Institutions and Regulations on Principles in Teaching in a Foreign Language.

            (5) Specialty in Medicine and Dentistry are deemed as equivalent to Doctorate Degree and these specialty educations are conducted in accordance with the Regulations of the Specialty Education on Medicine and Dentistry which is published in Resmi Gazete dated 26/4/2014 and no. 28983.

            Legal Clauses

            ARTICLE 46 – (1) For the legal clauses in this Regulation, Regulation of Graduate Education by Presidency of Council of Higher Education, Dokuz Eylül University Regulations on Associate and Undergraduate Degrees Examination and other legislation provisions are applied.

            Annuled Regulation

ARTICLE 47 – (1) Dokuz Eylül University Regulation on Graduate Education published in Resmi Gazate dated 16/11/2013 and no. 28813 is abrogated.

Temporary Provisions

PROVISONAL ARTICLE 1 – (1) Application of the terms and the period stated by this Regulation starts with the entry into effect date of Regulation of Graduate Education by Presidency of Council of Higher Education published in Resmi Gazate dated 20.04.2016 and no. 29690.

(2) The second sub-article of the Articlen 45 is not valid for the students who enrolled in more than one graduate program before the publication of this Regulation.

(3) Students who enrolled in or graduated from a graduate program without thesis before the date of 6/2/2013 can apply to doctorate/proficiency in art programmes.

Validity

ARTICLE 48 – (1) This Regulation enters into force on the date of its publication.

Enforcement

ARTICLE 49 – (1) The terms of this Regulation are put into force by Dokuz Eylül University Rector.

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